Policies and Procedures

Circulation Policy

The purpose of the Circulation Policy is to establish specific regulations to ensure fair and equitable access to the library’s collections, resources and services for all patrons.

Community Bulletin Board

Discover or publicize events, classes and other scheduled activities in the Stillwater area by using the Community Bulletin Board. See the Bulletin Boards and Distribution of Non-Library Print Materials Policy or contact the Public Services Desk, 651-275-4338, for more information about posting requirements.

Conduct Policy

Stillwater Public Library welcomes and encourages people of all ages to use library facilities, resources and services. Patrons are participants in a shared, public use environment and must conduct themselves accordingly, with expectations outlined in the Public Conduct in the Library Policy.


Please contact the library to discuss the nature of your gift or donation and before bringing materials to the library. Please contact Youth Services Librarian, Angie Petrie, for gifts to the children’s collection. For all other gifts, please contact the Library Director. If we cannot accept your donation, we may be able to suggest another recipient. Gifts to the library are tax-deductible to the extent allowed by law. Upon request, we will give a receipt listing the number of items donated, however we cannot give you an evaluation for tax purposes. For more information, see the Donations page. 

Exam Proctoring

Stillwater Public Library does not provide proctoring services for student test-taking; however this service is available at some Washington County Library branches, and the Bayport Public Library. See their web sites for more information, or contact library staff.

Food and Drink

Covered beverages are allowed throughout the building. Food must be consumed in the seating area near the art gallery on the upper level.

Informed Consent

In some cases, library users may choose to allow another person, such as a friend or a homebound volunteer, to have access to their library record. In order to do this, they may fill out the Informed Consent Form, giving library personnel their consent to share the information on their record with another individual. This request has to be updated on an annual basis.

Marketing Materials

Stillwater Public Library is often asked to add items to our collection that are independently written and/or published. For information about our process, see our Marketing Materials procedure.

Photocopier and Scanning

A self-service, coin-operated photocopier is available for public use. Black & white and color copying is available. Paper size options include letter, legal, and ledger. The photocopier enlarges and reduces. Documents may also be copied to a portable USB drive. Copying charges are 15¢ per page for black & white, and 75¢ per page for color. No charge to scan to a USB drive.

Photography at the Library

Commercial photographers who receive a fee for photographs taken on the library terrace, in the meeting rooms, and on the grounds must pay a commercial use fee to the library. This includes wedding photos, family photos, photos for sale, etc. For more information, contact Keri Goeltl, Business & Communications Manager, at 651-430-8755.

Social Media Policy

Stillwater Public Library will determine, at its discretion, how its social media resources will be designed, implemented and managed as part of its overall communication strategy. Library-related social media resources may be modified or removed by the Library Director at any time and without notice as further described in this policy.
Stillwater Public Library social media accounts are considered Library assets and administrator access to these accounts must be securely controlled in accordance with this policy. The Library reserves the right to modify, deactivate or shut down any of its social media accounts at any time, for any reason, without notice.
The Stillwater Public Library Board of Trustees designates to the Library Director and/or designee the authority to develop guidelines for the use of social media. See the full Social Media Policy for more details.

Study Rooms

The library has three study rooms (for 1 to 2 users) and an adult group study room (for 3 to 6 users). These rooms are intended for quiet study or consultation by students and other community users. Rooms may not be reserved.
Note: The study rooms are not intended for commercial operations, such as hired tutoring sessions, taking of legal depositions, employment interviews, staff meetings, or other such activities. To schedule a room for such activities, meeting rooms are available.

Tours and Class Visits

At this time, the library does not have a regular schedule of tours. Teachers and youth group leaders wishing to arrange a tour or a class visit for their groups should contact the Youth Services Librarian. Other groups should contact the Information Center. See also: Events and Programs page.